Essential Safety Solutions for Schools

Proprietary video surveillance solutions are systems where the cameras and video management software (VMS) are designed to work exclusively with that manufacturer’s equipment. Non-proprietary solutions, on the other hand, allow for integration with cameras and software from various manufacturers, providing greater flexibility.

Why is this important? Imagine purchasing a proprietary system, only to later dislike the video management software or find that you need a specialized camera, like a 180-degree or 360-degree multi-view camera, which the manufacturer doesn’t offer. With a proprietary solution, you're often stuck with what the manufacturer provides because their cameras and software typically won’t work with other systems. Additionally, some proprietary cloud-based cameras can become useless if you cancel your subscription, turning them into expensive paperweights.

In some cases, manufacturers that started with proprietary systems have opened up their platforms to support standard protocols, allowing limited compatibility with other cameras. However, this shift is often a response to negative feedback from consumers who found themselves locked into an expensive system.

In the long run, proprietary systems can be an expensive lesson if your needs change or if you become dissatisfied with the manufacturer’s offerings. To avoid potential issues with flexibility and future costs, I always recommend opting for non-proprietary solutions. This ensures that your investment in cameras and equipment isn’t wasted, and if you decide to switch to another video management software, you can continue to use your cameras on the new platform.

On-site hardware solutions involve storing video footage and managing surveillance systems locally, typically using physical servers, storage devices, and video management software installed on-site. This gives you direct control over your data, allowing for customizable configurations and more robust security. However, on-site solutions often require higher upfront costs for hardware, installation, and ongoing maintenance, as well as the need for dedicated IT staff to manage the system.

Cloud-based solutions, on the other hand, store video footage and manage the system remotely through online platforms. These solutions require less initial investment in physical hardware, as much of the infrastructure is handled by the service provider. Cloud systems are often easier to scale and maintain, offering automatic updates and remote access. However, they can incur ongoing subscription fees and depend on a stable internet connection. Some users may also have concerns about the security and privacy of storing sensitive data off-site.

On-site hardware offers greater control and potential long-term cost savings but comes with higher initial costs and maintenance requirements. Cloud-based solutions provide convenience, scalability, and reduced upfront costs but can have ongoing fees and reliance on internet connectivity. The right choice depends on your school’s needs, budget, and level of control desired.

Choosing between cloud and on-site video surveillance can be a bit tricky, so let's break it down step by step.

First, it's important to understand that most cloud service providers charge annual per-camera licensing fees. These can range from $10 to $200+ per camera each year, with prices fluctuating based on the provider. Unlike on-site hardware, where you own both the software and hardware, cloud systems involve ongoing costs and dependencies. If you stop paying for the cloud service, you lose access to the system and your data.

Cloud solutions are often appealing if you’re managing fewer than 100 cameras or if you don't want to handle the management of hardware. However, a significant downside of most cloud options is that they are typically designed to work exclusively with their own software. This means if you buy cloud cameras, they likely won’t work with other video management systems (VMS) unless the provider offers interoperability. This can lock you into a single vendor, making any future transitions or investments difficult.

On the other hand, with on-site hardware, the initial investment tends to be higher, primarily for the head-end equipment, video storage, and servers. However, once you make the purchase, everything is yours to control. You’re not reliant on an external service, and you can continue to operate even if you stop paying for software or services. On-site hardware is also more flexible in terms of growth. You can add more storage or expand your system as needed, without being tied to a specific vendor.

So, the main difference boils down to this: If you have fewer than 100 cameras and don’t mind being locked into a specific manufacturer, cloud may be a good choice. But if you anticipate growth, want flexibility, or may want to switch software in the future, on-site hardware is likely a better option.

When selecting video surveillance solutions, there are many manufacturers to consider, whether for your Video Management System (VMS) or the cameras themselves. Some of the bigger names in the industry include Axis, Avigilon, Bosch, Hanwha, iPro, Pelco, and Vivotek, among others. While there are many choices out there, these brands are some of the most well-known. Some manufacturers also offer stand-alone Network Video Recorders (NVRs), while others may be better suited for larger districts, requiring an enterprise-level VMS like Avigilon, Genetec, Milestone, or Salient.

So, how do you choose? Here’s the secret: they’re all essentially similar. Vivotek, for example, makes cameras for some of the other brands listed, and most VMS solutions offer the same basic features—video recording, playback, analytics, live viewing, and video export. The real difference often comes down to which system is easier to operate and fits your budget.

Regardless of the sales pitch, all VMS platforms serve the same core functions. The best way to determine which one works for you is to have the person who will actually operate the system test it. The more complex or convoluted platforms will likely lose, while simpler, more intuitive systems will come out on top.

When it comes to choosing cameras, if you’re using an open-platform, non-proprietary VMS, the camera choice becomes less critical, as long as it integrates with your chosen system. While you may get project pricing discounts for buying cameras from the same manufacturer, the reality is that no single camera manufacturer has the best product in every category. Each has its strengths—one may excel with multi-sensor cameras, another might have better wide-angle lenses, and a third could have superior low-light performance.

Ultimately, the decision should be less about the camera manufacturer and more about selecting the right VMS. With the right VMS, your camera choices are more flexible, and you can pick the best camera for each specific need, regardless of the manufacturer. 

One of the most important factors to consider when selecting a video management solution is how well it integrates with your existing and future technologies. It's essential to think about the other systems you're using or planning to implement, as integration can make everything run more smoothly and improve your overall security posture.

For example, do you have or want video intercoms at your office door? Are you already using or considering access control and card readers in certain areas? What about student/visitor management systems—do you have one in place or are you looking to add one? If you're concerned about vaping, are you using vape detection technology now, or is it something you may consider in the future? Do you already have digital signage or marquees, and are they controlled by a software solution?

The ability to integrate all of these technologies with your VMS will help make your security infrastructure more efficient and manageable. For instance, one large school district integrates its vape detection system with its VMS, so when a sensor is triggered or tampered with, a camera outside the restroom automatically bookmarks the video. This allows administrators to easily review footage of which students exited the restroom after the alert.

Another school has set up a system where if someone jumps a fence onto school grounds, an alert is immediately sent to administrators, exterior doors lock automatically, and a prerecorded message is broadcast via the public address system to let everyone know that the premises are being monitored and recorded.

As you can see, integrating your video management system with other technologies you already have or plan to add in the future can significantly enhance your school's security while reducing the workload of monitoring each system independently. This integrated approach makes sense, especially when you consider that it’s unlikely you’ll have dedicated personnel available to monitor each system every hour of the school day. By ensuring all of your systems can work together, you'll streamline operations and have a more cohesive security network.

Video surveillance and video management solutions are generally straightforward and, as I’ve mentioned, they all offer the same core functionality. However, recent events in the industry have highlighted some important factors that require caution when choosing a system. Two key terms you should be aware of are TAA (Trade Authorization Act) and NDAA (National Defense Authorization Act). Due to concerns over foreign companies having unrestricted access to camera systems and video footage, the government has banned five companies from being used in any federal or state buildings. To avoid this risk, many of the larger camera manufacturers now emphasize that their products are TAA and NDAA compliant. This is important because it ensures that the components are sourced from trade-authorized countries and that no prohibited materials are used.

Another consideration is the aggressive sales tactics employed by certain companies that push end users into long-term contracts for proprietary cloud solutions. These systems are often locked to a specific vendor’s software and don’t work with other Video Management Software (VMS) platforms. It's crucial to exercise caution when exploring cloud-based solutions. There have been instances where school districts were locked into multi-year contracts with proprietary systems that ultimately didn’t meet their long-term needs, causing major headaches. If you’re considering a cloud solution, always ask the manufacturer if their cameras will work with other VMS systems if you decide to cancel your subscription. If they laugh or say no, it’s best to walk away. Otherwise, you may be stuck with a bunch of expensive, unusable equipment.

Having had the opportunity to work with virtually all the major camera and VMS manufacturers, here’s my honest assessment: let the people who will be operating the system help you decide! The reality is, if we were both asked which vehicle is the best, we’d probably have different answers. I might choose a larger truck or SUV to tow my camper or boat, while you might prefer something faster and sportier. It all comes down to your individual needs.

When it comes to selecting a VMS and camera system, you need to take the same approach. Consider what you need, not just what’s popular or what the sales person is pitching you. The list I’ve provided of the larger camera and VMS manufacturers is a great starting point, but it’s definitely not exhaustive. The first step in making an informed decision is educating yourself on what technology you currently have, what you want to add, what will integrate together, and most importantly, your budget. Once you’ve figured that out, find someone you trust to provide options.

If you have budget constraints, a phased approach might be the way to go, and that’s perfectly fine. The key is to partner with an integrator who understands the bigger picture and can help you build out the solution over time, aligning it with your long-term goals. Ultimately, the solution that’s best for you is the one that works for your unique situation.